Money management in Girl Scouts is easy if it's done as you go. If you have any questions about finances, you can contact our service unit treasurer.
Troop leaders and treasurers should do the Troop Treasurer training. The Financial Guidelines are included here for easy reference.
All troop money must run through the bank account. This provides a paper trail should a parent ask questions about how money is being handled. As soon as you have a troop number and some money, you're ready to set up your account. Girl Scouts bank accounts must be set up at Wells Fargo, through the specific Girl Scouts contacts. Here's the process.
Troops can do projects to earn extra money for a specific activity/trip when needed. Money-earning projects need to be approved by the service unit team. Usually this means the girls present their project and the reason why they need the money, in an informal discussion type of meeting. To get started, the girls and leaders should review the money-earning guidelines. These are located on the Money Earning Application. Next, girls complete the form and schedule a time to meet with the SU team. If the project involves organizing an event for Girl Scouts outside of the troop, the event planning process must be followed.
All income and expenses must be tracked by category. Each year, in April or May, the troop treasurer submits a financial report to the service unit treasurer. You can use an electronic spreadsheet, Quicken, or any money-management software that can track the information required.
For reporting, put the data into this Excel spreadsheet and email it to the service unit treasurer.
If you need additional help:
While all troops strive to be self sustaining, at times individual members may need additional assistance. Council has some aid available, called opportunity funds. For details, contact your troop support specialist.